The Streams Church
Weekly Tithes & Offerings Processing Procedures
Purpose: To provide a consistent, secure, and accountable process for receiving, recording, depositing, and entering all weekly contributions.
Supporting Form: Contribution Data Form
Offering Calculator (rev 7.28.26): Calculator
Step 1 – Secure the Offering
Immediately following the offering the ushers, along with Treasurer (Lucille or Assistant) and Garry Thomas:
Place all offering envelopes and loose offerings into one large sealed offering envelope.
Write the following information on the outside of the sealed envelope:
Date
Attendance
Number of Visitors
Number of New Converts
Secure the sealed offering envelope in the designated secure location (Pastor's Office) until the end of service.
Step 2 – Tally All Contributions
Assigned Offering Processor
Using the Contribution Data Form:
Complete Service Information
Complete all applicable fields:
Date
Day
Time
Weather
Attendance
Service Type
Speaker
These fields appear on the Contribution Data Form and should be completed for every service.
Count Physical Giving
Record:
Cash
Coins
Checks
Loose Offering
Marked Offering Envelopes
Complete all cash denomination totals and bank deposit totals on the Contribution Data Form.
Record Electronic Giving
Include all electronic giving received for the reporting period:
Breeze Giving
Cash App
Zelle
Record each amount separately on the Contribution Data Form and calculate the Total Electronic Giving.
Record Special Purpose Giving
Any contribution designated for a special purpose should be recorded in the Notes section.
Examples include:
Building Campaign
Benevolence
Special Events
Youth Fundraisers
Mission Projects
Other designated giving
Record:
Contributor Name
Amount
Purpose of Gift
Example:
John Smith – $100 – Building Campaign
Verify Totals
Calculate:
Total Cash/Checks
Total Electronic Giving
Total Income
Review for accuracy.
Sign and date the Contribution Data Form.
Step 3 – Print and Archive Electronic Giving Reports
Print reports from:
Breeze Giving
Cash App
Zelle
Place the following into the sealed offering envelope:
Completed Contribution Data Form
Breeze Report
Cash App Report
Zelle Report
Electronic File Storage
Scan all four documents:
Contribution Data Form
Breeze Report
Cash App Report
Zelle Report
Upload them to:
Dropbox
Tithes and Offering
Maintain hard copies inside the weekly offering envelope.
Step 4 – Make the Bank Deposit
Deposit all:
Cash
Checks
at:
PNC Bank
After the deposit:
Obtain the bank deposit receipt.
Place the original deposit receipt inside the weekly offering envelope.
Step 5 – Enter Contributions into Breeze
Deliver the completed offering envelope to the assigned Data Entry Person.
The Data Entry Person will enter:
All member envelopes
Visitor envelopes
Loose offerings
into Breeze.
Breeze Access
Website:
Church Web Address:
streams
Username:
streams
Password:
streams3425
Navigation:
Click Giving
Click Reports
Enter reporting dates:
Start Date: Previous Monday
End Date: Current Sunday
Enter all contribution information.
Cash App & Zelle
Until electronic giving controls are transferred to Lucille, Pastor Hill will provide:
Cash App reports
Zelle reports
for entry and reconciliation.
Final Offering Packet Checklist
Before filing, verify the offering envelope contains:
☐ All original offering envelopes
☐ Loose offering documentation
☐ Completed Contribution Data Form
☐ Breeze Giving Report
☐ Cash App Report
☐ Zelle Report
☐ PNC Bank Deposit Receipt
☐ Processor signature completed
☐ Documents scanned and uploaded to Dropbox
☐ Packet delivered to Breeze Data Entry Person
Internal Control Recommendations
Dual Count: Whenever possible, two unrelated individuals should count and verify offerings together, with both signing the Contribution Data Form.
Timely Deposits: Make bank deposits within one business day after the service whenever practical.
Segregation of Duties: The person counting the offering should not be the same person entering contributions into Breeze.
Monthly Reconciliation: Treasurer (Lucille) should reconcile Breeze totals, bank deposits, and financial records each month.
Document Retention: Maintain both electronic and paper records according to the church's records retention policy.
This workflow provides a complete chain of custody—from collection through deposit and donor record entry—while maintaining accountability and documentation at every stage.